PART 2: REGISTRAR’S DUTIES The registrar will maintain a database of commonly transferred courses from other institutions and their NMSU equivalents. Strict adherence to academic policies is an integral part of record integrity. The Administrative Rules and Procedures (ARP) is maintained by University General Counsel. The Administrative Rules and Procedures of NMSU Manual is maintained by University General Counsel. Faculty members report grades for students in their classes, through the department head and dean, on forms furnished by the registrar. An I Grade Information Form shall be sent to the dean’s office with instructor’s grade sheet for each I grade assigned. © 2017 New Mexico State University - Board of Regents, Administrative Rules and Procedures (ARP), Chapter 4 | Curriculum and Course Management, Registrar, University Student Records Office, Chapter 2 | Institutional Organization and Affiliated Entities, Chapter 3 | Ethics, Equity and Equal Opportunity, Chapter 4 | Curriculum and Class Management, Chapter 6 | HR – Hiring, Work Rules and Assignments, Chapter 7 | HR – Compensation and Changes in Status, Chapter 9 | HR – Performance Evaluation, Promotion and Tenure, Chapter 10 | HR – Discipline and Dispute Resolution, Chapter 11 | Research and Intellectual Property, Chapter 13 | Financial Resource Management, Chapter 15 | Information Management and Data Security, Chapter 18 | Community and Governmental Relations, Appendix – ARP 2.15-A – Academic Units (Procedures for Changes), Appendix – ARP 4.81-A – Las Cruces Campus Approval Sequence for Curricular Credentials, Appendix – ARP 4.81-B – Community College Approval Sequence For Curricular Credentials, Appendix – ARP 5.10-A – Examples of Academic Misconduct, Appendix – ARP 5.11-A – Procedures for Resolving Alleged Student Academic Misconduct, Appendix – ARP 5.11-B – Academic Misconduct Report Form, Appendix – ARP 7.75-A – Flowchart of Procedures to Determine Eligibility for Rehire Status, Appendix – ARP 10.50-A – Flowchart of Procedures for Faculty Alleged Misconduct, Investigation, Discipline and Appeals Processes, Appendix – ARP 16.03-A – Security Camera Proposal and Justification Form, Appendix – ARP 16.03-B – Security Camera Training and Acknowledgment Form, Appendix – ARP 16.03-C – Access Log of Security Camera Records. In these requirements, the University Student Records Office follows…Continue reading “4.21 – Registrar” », PART 1: FACULTY DECISION The decision to award a student credit for work completed at another institution rests with the faculty. The official graduation date will be the date degrees are approved by provost and senior vice president for academic affairs . Information in the student’s folder is confidential, and is not released except to those authorized under the Buckley Amendment to PL 93-380 and The Family Educational Rights and Privacy Act of 1974. Other information required is for identification of student records. The following data are entered: last name, first, middle/maiden; date of birth; college or school to which admitted; degrees granted from the university ; date of degrees; major field; minors; other institutions attended, and credits granted; high school last attended; admission status; and social security number or alternate identification number. Students with disabilities may petition for early registration through the Office of Services for Students with Disabilities, Room 100, Garcia Annex. Submit reports of official enrollment statistics to the New Mexico Higher Education Department and to the National Center for Education Statistics. The University Student Records Office will furnish the provost and senior vice president for academic affairs a list of approved degrees after the deans’ certifications are received. 06/08/2016 Amendment to Policy 6.86 approved by provisional authority of Chancellor. Also recorded on the undergraduate academic record page, upon approval by the academic dean, are allowable credits from military service, challenged courses, CLEP, or ACT. New Mexico State University MSC 3167, PO Box 30001 Las Cruces, NM 88003-8001 The University Student Records is an ex-officio member of various councils and committees and, in that capacity, advises administration, faculty and staff on academic procedural matters. Prior to each advisement period, information copies are produced for the advisors. The rules and regulations for establishing student residency for tuition purposes are defined by the New Mexico Higher Education Department which is authorized by the Constitution of the State of New Mexico and state statutes. PART 3: FOUR YEAR REVIEW OF DEPARTMENTAL EQUIVALENTS Every 4 years…Continue reading “4.61 – Transfer Credit” », PART 1: INTRODUCTION AND PURPOSE The Family Educational Rights and Privacy Act (FERPA), codified at 20 U.S.C.